Notes are associated with note types, with each type representing a slightly different type of note. Below
is a table with each note type, and the specific definition for that type of note.2
| Note Type | Definition |
|---|
| (No type given) | General information for which a specialized note field has not been defined. This is mapped into a General Note field. |
| Acquisition | Information about the immediate source of acquisition of the described materials and is used primarily with original or historical items, or other archival collections. |
| Additional Physical Form | Information concerning a different physical format in which the described item is available. |
| Bibliography | Information on the presence of one or more bibliographies, discographies, filmographies, and/or other bibliographic references in a described item or in accompanying material. |
| Biographical | Biographical information about an individual or historical information about an institution or event used as the main entry for the item being cataloged |
| Citation/Reference | Citations or references to published bibliographic descriptions, reviews, abstracts, or indexes of the content of the described item. Used to specify where an item has been cited or reviewed. Citations or references may be given in a brief form. |
| Creation/Production Credits | Credits for persons or organizations, other than members of the cast, who have participated in the creation and/or production of the work. |
| Dates/Sequential Designation | Beginning/ending date(s) of an item and/or the sequential designations used on each part. Dates to be used in this field are chronological designations that identify individual issues of the continuing resource. The sequential designations are usually numeric but can be alphabetic as well. If the date information has been obtained from a source other than the first and/or last issue of the item published, the information is given in an unformatted note and the source of the information is usually cited. |
| Donation | General note about the donation of the source documents. |
| Exhibitions | Copy-specific field that contains a note which cites exhibitions where the material described has been shown. |
| Funding / Attribution | Contract, grant, and project numbers when the material results from a funded project. Information concerning the sponsor or funding agency also may be included. |
| Internal Comments | Internal comments which are not required to be secure, but should remain a part of the digital resource. |
| Issuing Body | Information about the current and former issuing bodies of a continuing resource. Includes notes containing editing, compiling, or translating information that involves an issuing body and notes denoting the item as an official organ of a society, etc. |
| Language | Textual information on the language of the described materials. A description of the alphabet, script, or other symbol system (e.g., arabic alphabet, ASCII, musical notation system, bar code, logarithmic graphing) may also be included. Coded language information is contained in a seperate Language element. |
| Numbering Peculiarities | Unformatted note giving irregularities and peculiarities in numbering or publishing patterns, report year coverage, revised editions, and/or issuance in parts. |
| Original Location | Name and address of the repository with custody over originals or duplicates of the described materials. This field is used only when the originals or duplicates are housed in a repository different from that of the materials being described. |
| Original Version | Descriptive data for an original item when the main portion of the bibliographic record describes a reproduction of that item and the data differ. |
| Ownership | Copy-specific field that contains information concerning the ownership and custodial history of the described materials from the time of their creation to the time of their accessioning, including the time at which individual items or groups of items were first brought together in their current arrangement or collation. The immediate source of acquisition is recorded here. |
| Performers | Information about the participants, players, narrators, presenters, or performers. |
| Preferred Citation | Format for the citation of the described materials that is preferred by the custodian. |
| Publications | Citation or information about a publication that is based on the use, study, or analysis of the materials described in the record. This field can also be used to record citations to published sources, such as exhibition or collection catalogs, that contain photocopies or reproductions of items. |
| Publication Status | Note includes data on whether this item was published, pending publication, not published, etc.. |
| Restriction | Information about restrictions imposed on access to the described materials. |
| Statement of Responsibility | |
| System Details | Technical information about an item, such as the presence or absence of certain kinds of codes; or the physical characteristics of a computer file, such as recording densities, parity, blocking factors, mode of access, software programming language, computer requirements, peripheral requirements, trade name or recording systems, number of lines of resolution, and modulation frequency. For sound and videorecordings, information about the trade name or recording system(s) (e.g., VHS), modulation frequency and number of lines of resolution may be included. |
| Thesis | Designation of an academic dissertation or thesis and the institution to which it was presented. The field may also include the degree for which the author was a candidate, name of the granting institution or faculty, the year it was granted and dissertation identifier. |
| Venue | Note on the date/time and/or place of creation, capture,recording, filming, execution, or broadcast associated with an event or the finding of a naturally occurring object. |
| Version Identification | Information that distinguishes the copy(s) or version(s) of materials held by an archive or manuscript repository when more than one copy or version exists or could exist. |
This form element allows the user to enter the note information, select the type of note,
and enter additional modifiers depending on the type of note. The following note types provide
an additional modifier, either Materials Specified, Display Label, or Source.
For best practices and examples for the different types of notes, refer to the corresponding MARC page, linked from the table found below in the MARC to MODS mapping section.
