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Note Element Help
Definition
Notes contain general textual information relating to a resource.1
Notes are associated with note types, with each type representing a slightly different type of note. Below is a table with each note type, and the specific definition for that type of note.2
| Note Type | Definition |
|---|---|
| (No type given) | General information for which a specialized note field has not been defined. This is mapped into a General Note field. |
| Acquisition | Information about the immediate source of acquisition of the described materials and is used primarily with original or historical items, or other archival collections. |
| Additional Physical Form | Information concerning a different physical format in which the described item is available. |
| Bibliography | Information on the presence of one or more bibliographies, discographies, filmographies, and/or other bibliographic references in a described item or in accompanying material. |
| Biographical | Biographical information about an individual or historical information about an institution or event used as the main entry for the item being cataloged |
| Citation/Reference | Citations or references to published bibliographic descriptions, reviews, abstracts, or indexes of the content of the described item. Used to specify where an item has been cited or reviewed. Citations or references may be given in a brief form. |
| Creation/Production Credits | Credits for persons or organizations, other than members of the cast, who have participated in the creation and/or production of the work. |
| Dates/Sequential Designation | Beginning/ending date(s) of an item and/or the sequential designations used on each part. Dates to be used in this field are chronological designations that identify individual issues of the continuing resource. The sequential designations are usually numeric but can be alphabetic as well. If the date information has been obtained from a source other than the first and/or last issue of the item published, the information is given in an unformatted note and the source of the information is usually cited. |
| Donation | General note about the donation of the source documents. |
| Exhibitions | Copy-specific field that contains a note which cites exhibitions where the material described has been shown. |
| Funding / Attribution | Contract, grant, and project numbers when the material results from a funded project. Information concerning the sponsor or funding agency also may be included. |
| Internal Comments | Internal comments which are not required to be secure, but should remain a part of the digital resource. |
| Issuing Body | Information about the current and former issuing bodies of a continuing resource. Includes notes containing editing, compiling, or translating information that involves an issuing body and notes denoting the item as an official organ of a society, etc. |
| Language | Textual information on the language of the described materials. A description of the alphabet, script, or other symbol system (e.g., arabic alphabet, ASCII, musical notation system, bar code, logarithmic graphing) may also be included. Coded language information is contained in a seperate Language element. |
| Numbering Peculiarities | Unformatted note giving irregularities and peculiarities in numbering or publishing patterns, report year coverage, revised editions, and/or issuance in parts. |
| Original Location | Name and address of the repository with custody over originals or duplicates of the described materials. This field is used only when the originals or duplicates are housed in a repository different from that of the materials being described. |
| Original Version | Descriptive data for an original item when the main portion of the bibliographic record describes a reproduction of that item and the data differ. |
| Ownership | Copy-specific field that contains information concerning the ownership and custodial history of the described materials from the time of their creation to the time of their accessioning, including the time at which individual items or groups of items were first brought together in their current arrangement or collation. The immediate source of acquisition is recorded here. |
| Performers | Information about the participants, players, narrators, presenters, or performers. |
| Preferred Citation | Format for the citation of the described materials that is preferred by the custodian. |
| Publications | Citation or information about a publication that is based on the use, study, or analysis of the materials described in the record. This field can also be used to record citations to published sources, such as exhibition or collection catalogs, that contain photocopies or reproductions of items. |
| Publication Status | Note includes data on whether this item was published, pending publication, not published, etc.. |
| Restriction | Information about restrictions imposed on access to the described materials. |
| Statement of Responsibility | |
| System Details | Technical information about an item, such as the presence or absence of certain kinds of codes; or the physical characteristics of a computer file, such as recording densities, parity, blocking factors, mode of access, software programming language, computer requirements, peripheral requirements, trade name or recording systems, number of lines of resolution, and modulation frequency. For sound and videorecordings, information about the trade name or recording system(s) (e.g., VHS), modulation frequency and number of lines of resolution may be included. |
| Thesis | Designation of an academic dissertation or thesis and the institution to which it was presented. The field may also include the degree for which the author was a candidate, name of the granting institution or faculty, the year it was granted and dissertation identifier. |
| Venue | Note on the date/time and/or place of creation, capture,recording, filming, execution, or broadcast associated with an event or the finding of a naturally occurring object. |
| Version Identification | Information that distinguishes the copy(s) or version(s) of materials held by an archive or manuscript repository when more than one copy or version exists or could exist. |
Form Element
The online form element appears as below:
This form element allows the user to enter the note information, select the type of note, and enter additional modifiers depending on the type of note. The following note types provide an additional modifier, either Materials Specified, Display Label, or Source.
- Source
- Dates/Sequential Designation
- Materials Specified
- Exhibitions
- Language
- Ownership
- Preferred Citation
- Publications
- Venue
- Display Label
- Performers
If the form-based main title element is in use in the template, the Statement of Responsibility note and note type will not appear within this element, as it appears within the main title form.
Other form elements for entering note information include Simplified Notes.
Best Practices and Examples
For best practices and examples for the different types of notes, refer to the corresponding MARC page, linked from the table found below in the MARC to MODS mapping section.
SobekCM / MODS Encoding
This data is encoded entirely in the MODS section of the SobekCM METS file.
<mods:note type="additional physical form">Electronic reproduction of copy from George A. Smathers Libraries, University of Florida also available.</mods:note>
<mods:note type="statement of responsibility">by Grace Stebbing.</mods:note>
<mods:note type="funding">Funded by the NEH</mods:note>
<mods:note>Based on a play which originally appeared in France as "Un peu plus tard, un peu plus tôt"</mods:note>
<mods:note type="performers" displayLabel="cast">Anne Baxter (Louise), Maria Perschy (Angela), Gustavo Rojo (Bill), Reginald Gilliam (Mr. Johnson), Catherine Elliot? (Aunt Sallie), Ben Tatar (waiter)</mods:note>
Metadata Mapping
MARC to MODS Mapping
Notes fields map from many different fields in the MARC record. Below are all the mapped MARC fields, with the resultant note type, and any additional notes on how the MARC data maps into the MODS note.
MARC Field Note Type Mapping Notes 245 Statement of Responsibility |c → Note text 362 Dates/Sequential Designation |a → Note text
|z → Display label500 (No type) |a → Note text 501 (No type) |a → Note text 502 Thesis |a → Note text 504 Bibliography |a → Note text 506 Restriction |a → Note text 508 Creation/Production Credits |a → Note text 510 Citation/Reference |a → Note text 511 Performers |a → Note text
If the first indicator is '1', display label is set to cast513 (No type) |a → Note text 515 Numbering Peculiarities |a → Note text 518 Venue |a → Note text
|3 → Display label522 (No type) |a → Note text
If first indicator = (space), Geographic Coverage → Display label524 Preferred Citation |a → Note text
|3 → Display label525 (No type) |a → Note text
Supplement Note → Display label530 Additional Physical Form |3 + |a + |b + |c → Note text 534 Original Version |p + |k + |a + |c + |e + |l + |t + |b + |n → Note text 535 Original Location |3 + |a + |b + |d → Note text 536 Funding |a → Note text 538 System Details |a → Note text 541 Acquisition If first indicator is not zero, |a → Note text 545 Biographical |a → Note text 546 Language |a → Note text
|3 → Display label550 Issuing Body |a → Note text 561 Ownership |a → Note text
|3 → Display label562 Version Identification |3 + |a + |c + |e + |b → Note text 563 (No type) |a → Note text 567 (No type) |a → Note text
If first indicator = (space), Methodology → Display label581 Publications |a → Note text
|3 → Display label585 Exhibitions |a → Note text
|3 → Display label586 (No type) |a → Note text
If first indicator = (space), Awards → Display label- Donation Does not map from MARC - Internal Comments Does not map from MARC - Publication Status Does not map from MARC
MODS to MARC Mapping
Mapping from the MODS back to MARC is generally the reverse of the procedure listed above. Additional considerations are listed here:
- Donation notes, Internal Comments, and Publication Status notes do not map into the MARC record.
- In addition, a note without a note type (general note) all map into the 500 field. This results in notes mapped from the 501, 513, 522, 563, 567, and 586 possibly mapping back into the 500. Notes without a note type but which do have display labels from the 522, 525, 567, and 586 map back into their appropriate tag.
- The text of the note is always mapped into the |a subfield, except for the Statement of Responsibility which maps back into the 245 |c.